Administration Officer at World Vision – Tanzania

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

MAJOR RESPONSIBILITIES

Activity

Administration (40%)

• Front desk management and exceptional care provision to Office visitors.
• Ensure that the Office is kept clean and welcoming.
• Serve as a Centre of information or office information manager by sharing all necessary information to the targeted people(staff) on time.
• Facilitate travel arrangements and accommodations for Office staff and visitors.
• Coordinate meetings, events and trainings
• Records keeping and filing i.e. Meetings minutes, attendance sheets, office documents etc

End Results

• Professional administrative support is provided

Activity

Office Store Management (20%)

• Ensure the office store is well managed.
• Receipt of all office items for proper storage in store.
• Dispatch of requested store items and resources to departmental heads or staff.
• Ensure that the office CCTV is working.
• Document and ensure all store books are signed such as Store requisition form books, distribution books etc

End Results

• Non-human resources are well stored and dispatched to Office staff.

Activity

Human Resources Assistance (40%)

• Support new and separated staff to sign all necessary forms such as policies, clearance forms etc.
• Facilitate new staff’s orientation process.
• Act as a bridge between Office staff and P&C department to ensure their concerns are shared and resolved timely.
• Facilitate and compile final P4Ps status at Office level.
• Staff wellness support and assistance.
• Manage All the contractors, that is, Security officers and Cleaners
• Professionally handle recruitment process of RIWs.
• Support existing staff to sign all necessary forms and documents such as contracts, P4Ps, contact renewal forms.

End Results

• Office staff and Refugees incentive workers are supported

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• 2 year in HR/HRIS, preferably in a multi-cultural environment.
• At least 2 years’ experience in working with International NGOs with relevant community focus
• Willingness to participate in chapel and group devotions; and Commitment to WV Core Values and Mission Statement.

Required Education, training, license, registration, and certification

• University Degree in Human Resources, Public Administration or related field from a recognized University

Preferred Knowledge and Qualifications

• Have knowledge of payroll soft wares and HRIS systems.
• Demonstrated ability to work without supervision.
• Strong analytical, planning, organizational and problem-solving skills
• Ability to maintain effective working relationships with all levels of staff
• Sound knowledge of human resources principles and practices and the Tanzania Labour Laws.
• Have a high degree of integrity and ethics to ensure employee information is secure and well protected.
• Excellent communication skills and work well both independently or as members of a team.
• Have the ability to follow complex oral and written instructions.
• Working knowledge of and experience in utilizing and creating databases and spreadsheets.
• Have the ability to develop and maintain effective working relationships with all employees.

Travel and/or Work Environment Requirement

Office based and field visit

Physical Requirements

Should be physically fit

DECISION MAKING

The role may need the job holder to regularly make decisions by set principles

CORE COMPETENCIES

☒ Be Safe and Resilient

☒ Deliver Results

☒ Build Relationships

☐ Be Accountable

☐ Learn and Develop

☐ Improve and Innovate

☒ Partner and Collaborate

☐ Embrace Change

Applicant Types Accepted:

Local Applicants Only

APPLY FOR JOB