Administrative Assistant at the Aga Khan University

We are in search of an Administrative Assistant who embodies qualities of creativity, innovation, skilfulness, compe­tence, brightness, efficiency, helpfulness, and a pleasant demeanour. The incumbent will report to the Manager, Gen­eral Administration.

Responsibilities

• Provide logistic support for educational activities as assigned including facilitation of guest lecturers and out­sourced faculty.
• Ensure the arrangement of classrooms and teaching spaces to create a conducive environment for academic ac­tivities.
• Actively provide support to all activities related to teaching and learning as directed.
• Collaborate with faculty and coordinators to support the successful execution of educational activities and events as needed.
• Coordinate special arrangements, such as providing materials or facilities, as needed for specific educational ac­tivities.
• Handle petty cash for daily operational expenses related to the institution and related retirements.
• Manage payments and reimbursements promptly, including those for faculty, guest lecturers, and support staff.
• Provide general administrative support to the procurement office, including the release of payments and process­ing utility bills.
• Manage transportation facilities for faculty, staff, visitors, and students, especially for clinical and community fieldwork.
• Coordinate daily transportation schedules based on requests and official requirements.
• Provide logistical support for Faculty and students when required.
• Ensure proper maintenance and readiness of all institutional vehicles.
• Assist in providing travel and accommodation services for AKU operations when required.

Skills, Qualifications and Experience

• A bachelor’s degree in business administration or equivalent
• 3 to 5 years’ experience in administrative functions, in a reputable organization
• Ability to maintain strict confidentiality.
• Excellent Interpersonal skills
• Possess IT skills in MS Office, database, Excel, Power Point and use of Internet, Email
• Good oral and written communication skills
• Excellent time management skills
• Ability to work under pressure.
• Problem solving and decision-making ability.

If you meet the requirements of this position, please send your application package which should include an application letter, an updated CV to hr.recruitment@aku.edu not later than 1^st October 2023 Only short-listed candidates will be contacted.